A technique for automatically finding and organizing items similar to example items includes providing related, not related, and suggestions group areas for one organization instance, each in these areas to contain items which may consist of documents. At least one example item for the one organization instance is provided by a user and placed in the related group area of the one organization instance. A database is searched using a relevance algorithm to try to locate at least one item which is related to the at least one item in the related group area based on a predetermined criterion and the located at least one item is placed in the suggestions group area of the one organization instance. The predetermined criterion is modified based on at least one of the user providing at least one additional example item and the user moving an item from one of the group areas to another of the group areas. The database is continually searched to locate and place additional items in the suggestions group area of the one organization instance which are related to the at least one item in the related group area based upon the modified predetermined criterion.