Systems, methods and apparatus are provided through which in some embodiments, a software system instructs a participant in a vaccination process when the participant should schedule medical appointments to receive vaccinations as a part of the process. In some embodiments, the software system tracks information submitted by the participant as to the date, and the physician's name and telephone number as required by governmental regulation. In some embodiments, if the participant fails to comply within the guidelines of the vaccination process, the software system notifies a medical department to invoke personal contact with the participant to answer questions of the participant or identify a reason for change in preference by the participant.