Described is an optical imaging system which a plurality of optical imaging devices coupled to one another via a communication network. Each of the optical imaging devices may include an apparatus for optically reading encoded data and storing the data in a data file, a voice recording apparatus for recording a voice message and storing the message in a message file and a voice reproducing apparatus. In addition, the device may include a file handling apparatus for assembling a transmission file and addressing the transmission file to an intended recipient one of the plurality of devices. The transmission file may include the data and message files. The transmission file is configured so that, upon receipt by the recipient device, the message file is automatically executed and played. Furthermore, the device may include a communication apparatus for communicating with other devices via the network, wherein the communication apparatus forwards the transmission file to the recipient device via the network. Thus, when the transmission device receives the transmission file, the message file is played and the data file may be displayed to the recipient.