The present disclosure provides methods and apparatuses for recruiting students. Using the methods and apparatus disclosed herein, educators can more efficiently recruit prospective students. Educational institutions can increase the efficiency of recruitment efforts by automatically generating outbound calls to prospective students. Outbound calls to prospective students are automatically generated when a prospective student is directed to call a recruitment center and the prospective student fails to call within a set time period. Outbound calls to prospective students are also automatically generated when a student is performing an online process to set an appointment and requests an immediate call. In addition, educational institutions can simplify the appointment scheduling process by incorporating an administrator's schedule into a student database. The student database may contain a list associated with a prospective student's preferred interview times, as well as a list of the administrator's available times. The present disclosure provides a method for presenting times to the student that are only present on both lists.