A method for annotating pages of a copy job includes scanning pages of a hardcopy document to generate digital image data for a copy job. A template is provided for a user to annotate in a selected region or regions. The template with an annotation applied by a user is scanned. An annotation image is derived from the scanned template and can be incorporated into the pages of the copy job. When printed as a hardcopy, each page of the copy job may thus include an image of the user's handwritten annotations.