An apparatus and system for providing improved monitoring errors in a medical setting. The apparatus includes a storage medium, display and scanner that allow medical personnel to quickly and reliably track and monitor samples collected from patients, such as information about the type, location, and timing of a collected sample. An unable to complete function labels incompletely collected samples or otherwise notifies the processing facility. Label sets and/or messages are generated to guide medical personnel when performing orders. Errors are linked to collection events for variance tracking. Temporary identifier labels are generated for containers and such when no order is pending. Order of draw procedures are communicated to medical personnel at the collection site.