Methods, systems and devices for creating special communications or recordings containing messages from family members, friends, coworkers, colleagues and the like may be delivered to a recipient in the form of a keepsake type of device that can be used to play the communications or recordings when and as many times as desired. The inventions enable a subscriber to provide message(s) to a recipient, including receiving a project subscription, assignment of a mailbox with access number, provision of invitation identification numbers for subscriber's distribution to participants, recording of greeting to be played to communication(s) directed to the mailbox, receiving communication(s) directed to the mailbox, storage of message(s) received as part of the communication(s) in association with the project's mailbox and with the length of messages possibly varying depending upon the category of participant, optimizing the message(s) for subscriber access, notifying subscriber of receipt of or information about message(s), including message(s) on medium(s) or device(s) selected by subscriber that allow playback or transmitting the medium(s) or device(s) with message(s) per subscriber's directions.