A method and system for electronically maintaining medical records and to facilitate availability and use of information relating to patients, as well as other information used in the operation of a medical facility. The system stores information such as patient charts, medical histories of patients, insurance information, including documentation requirements of insurance companies, timelines for calendaring events, and dictionaries of commonly or repetitively used information. The system permits inputting of information relating to a patient encounter or appointment with a patient and inputting information on business related contacts, including information on patients, pharmacies, physicians and insurance companies. The system further facilitates tracking of patients and their medical status, prescription writing, printing of reports, and preparation of insurance forms, including electronic claim forms.