Recording and indexing audio and video conference calls allows topic-based notification, navigation and playback of one or many recordings. An external conferencing system with five internal modules, recording, indexing, management, notification, and playback allows a plurality of meeting participants to record a conference call, and a plurality of subscribers to access, search, and be notified of the occurrence of an event of interest. The system automatically creates contextual or topic based time intervals which are used to immediately notify a subscriber of an event occurrence. The subscriber can use the time stamps of the topic intervals to navigate and playback the recording. The system also indexes project management files and correlates recording intervals to project tasks, and subsequently correlates multiple recording intervals.